As a writer, it’s important not only to think about what you say, but how it is said by you. To communicate effectively, it is not enough to have well organized ideas expressed in complete and coherent sentences and paragraphs. You have to also look at the style, tone and clarity of his/her writing, and adapt these elements into the reading audience. Again, analyzing one’s audience and purpose is key to effectiveness that is writing. The writer must consider the objective of the document, the context in which it is being written, and who will be reading it in order to choose the most effective language.
Characteristics of Effective Language
Concrete language includes descriptions which create tangible images with details the reader can visualize. Abstract language is vague and obscure, and does not think of specific visual images. Look at the two sets of statements below. The statement towards the top is abstract, nevertheless the statements become increasingly specific and concrete toward the base.
He is a roommate that is bad is lazy and discourteous
He is untidy and unclean
He doesn’t tidy up their own messes
He leaves his dirty dishes on the kitchen counter
Your relationship with John is unacceptable
that you don’t get on well with John
You and John have lots of arguments you and John too insult each other much
You and John call each other derogatory names
Notice just how much more beneficial the statements become as the language gets to be more specific and concrete. The statements at the very top, which are more abstract, could be interpreted in many ways that are possible and leave many questions answered. The statements in the bottom, that are more concrete, are less open to interpretations that are multiple.
A hallmark of effective writers is the ability to express the required message in as few words as possible. Good writers, put simply, use language which will be straightforward and to-the-point. Look at the following examples.
(1) It is widely discussed by employees that numerous of those will be forced to change jobs and take on new responsibilities when the merger takes place amongst the two companies.
(2) Before making a decision about whether or not the person on trial is guilty or innocent in this case, the people in the jury ought to be certain to carefully think about, ponder and think about all the important and relevant testimony in the truth.
Notice how long-winded these sentences are, and just how easily they may be simplified and shortened. An important part of revising and editing involves re-phrasing sentences to remove excessive wordiness. One way to reduce wordiness would be to eliminate redundant words or phrases. Consider example one above. The phrases “to alter jobs” and “take on new responsibilities” are redundant, and might be combined into one phrase that is short be expressed more concisely.
Consider example two above. The phrase “. should be certain to carefully think of, ponder and think about. ” contains three ways of saying the thing that is same. This sentence could be improved simply by using only 1 of this key phrases: “. to reflect on. “
A way that is second reduce wordiness would be to eliminate “filler” words which serve no purpose within the sentence. Consider example one above. Replace the phrase “. as soon as the merger takes place between your two companies” with “. when the two companies merge.” Consider example two above. Notice the excessive wordiness in listed here phrase: “Before making the decision about perhaps the person on trial is guilty or innocent in this situation . ” This sentence could simply read: “Before determining the defendant’s guilt or innocence. “
Familiar language is that which the readers easily recognize and understand on a regular basis because they use it. Probably one of the most important functions of language would be to build “homophily” or a sense of commonality with one’s readers. Language which is foreign and unfamiliar into the reader has a tendency to emphasize the differences between writer and reader, and makes the message difficult to understand. The message is likely to have more impact by using language that is familiar to the reader.
Think about the following examples.
An assignment given to a class of business students by their philosophy professor:
“The presently assigned paper necessitates an eloquently articulated analysis regarding the Existentialist perspective as it pertains to living that is contemporary. You ought to adumbrate the points which represent the sine qua non of the analysis.”
A letter sent to high school students warning them for the risks of an unhealthy diet:
“Individuals who maintain an eating plan of high fat content are confronted with an elevated danger of developing atherosclerosis, which can be a buildup of body fat in the inner walls regarding the arteries. This disorder can reduce or cut off the flow of blood into the arteries serving the main organs of the body. This can lead to poor health.”
In both examples above, the language which is used is unfamiliar to your readers. As a result, the message loses its impact.
Precise and Clear Language
The usage of appropriate language is a matter that is tricky the meaning of words is relative and situational. This means, words can be interpreted in numerous ways by each person in numerous situations. For this reason, it is essential to choose language which will be as precise and clear as possible. The more precise and clear a person’s utilization of language becomes, the fewer the amount of possible interpretations for a note. Look at the words that are following. What numerical value would you assign to every of these? If something is “probable what percentage associated with the right time does it occur? P>
Would other folks assign the value that is same these words while you did? In most cases, the range of values varies greatly because these terms are relative: they can mean things that are different different people in numerous situations. How could one become more precise in his/her utilization of these terms?
Consider the examples below. Observe that these terms can vary widely into the meaning to people that are different. The best way to make use of such relative terms, then, is always to compare them to something concrete and “known” towards the reader. An expensive car?” is best answered with a comparison: “Compared to that Honda, the Acura is expensive for example: “Is that Acura. In comparison to that Lexus, it is inexpensive.”
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Think about the examples that are following. Note the potential confusion or ambiguity essay for me within these phrases.
(1) Why the student body should continue in this state of apathy is not actually understandable.
(2) Our student body is dull and slack-minded.
(3) The practice and theory of politics are studied when you look at the classroom but political habits on campus usually do not seem to benefit from such labor.
(4) He’s an interesting individual.
(5) it is hard to estimate how many people affected by AIDS.
Each of the following are actual headlines printed in newspapers. Notice their double meaning.
(1) Include your young ones when Baking Cookies
(2) Safety Experts Say School Buss Passengers should be Belted
(3) Bank Drive-in Window Blocked by Board
(4) Killer Sentenced to Die for Second amount of time in a decade
(5) Eye Drops Off Shelf
Simply speaking, it is advisable to consider carefully regarding your choice of words and their interpretations that are potential. To communicate effectively, precise and clear language is essential.